PMI Project Closure & Lessons Learned 1 — Questions and Answers
Question 1: What is the primary purpose of the Close Project or Phase process in PMBOK?
- To formally complete all activities and transfer deliverables to stakeholders (Correct answer)
- To identify risks and create a risk register
- To develop the project charter
- To create the work breakdown structure
Correct answer: To formally complete all activities and transfer deliverables to stakeholders
The Close Project or Phase process finalizes all activities, obtains formal acceptance, and transfers deliverables to the appropriate stakeholders.
Question 2: Which document formally acknowledges that the project sponsor or customer has accepted the project deliverables?
- Project charter
- Project management plan
- Final acceptance document (Correct answer)
- Scope statement
Correct answer: Final acceptance document
The final acceptance document signifies that the customer or sponsor has reviewed and accepted the project deliverables, marking official handover.
Question 3: What is the main objective of a lessons learned register?
- To document project risks for future avoidance only
- To record both positive and negative experiences for use in future projects (Correct answer)
- To track changes to the project scope
- To capture stakeholder communication preferences
Correct answer: To record both positive and negative experiences for use in future projects
The lessons learned register captures both successes and failures from the project to improve performance on future projects.
Question 4: When should a project manager first begin capturing lessons learned?
- Only at the end of the project during closure
- During the planning phase only
- Throughout the entire project lifecycle (Correct answer)
- During the executing phase only
Correct answer: Throughout the entire project lifecycle
PMI recommends capturing lessons learned continuously throughout the project lifecycle to ensure no insights are lost.
Question 5: What is typically included in the final project report?
- Only financial data and budget variance
- Summary of project performance, lessons learned, and final deliverable status (Correct answer)
- Future project recommendations only
- Team performance reviews and salary adjustments
Correct answer: Summary of project performance, lessons learned, and final deliverable status
The final project report summarizes overall project performance including scope, schedule, cost, quality, and lessons learned.
Question 6: Administrative closure in project management refers to which set of activities?
- Closing procurement contracts with vendors
- Completing, indexing, and archiving project records and documents (Correct answer)
- Releasing team members from their project assignments
- Obtaining customer sign-off on deliverables
Correct answer: Completing, indexing, and archiving project records and documents
Administrative closure involves completing, collecting, and archiving all project records for future reference and organizational knowledge.
Question 7: During project closure, which process involves formally obtaining acceptance of completed deliverables from the customer?
- Validate Scope
- Control Quality
- Close Project or Phase (Correct answer)
- Monitor and Control Project Work
Correct answer: Close Project or Phase
The Close Project or Phase process includes obtaining final formal acceptance and transferring deliverables to operations or the next phase.
