Mixed Deck — All IMST Topics Flashcards

What is a 'risk register' in information security management?

Answer: A document that records identified risks, their likelihood, impact, owners, and treatment plans

A risk register is a centralized record of all identified information risks, including their assessment, priority, responsible owner, and the controls or mitigation actions planned or in place.

What is a content taxonomy in information management?

Answer: A hierarchical classification system that organizes content into categories and subcategories

A taxonomy is a hierarchical structure used to classify and organize content into logical categories, improving findability and navigation.

Which of the following best describes metadata in content management?

Answer: Data that describes and provides information about other data

Metadata is data that describes other data—such as author, creation date, and keywords—enabling better organization and retrieval of content.

Which concept describes the process of converting analog information into a digital format for use in information systems?

Answer: Digitization

Digitization is the conversion of analog content (paper documents, film, audio) into digital formats that can be stored, processed, and transmitted by computer systems.

In information security, what is 'multi-factor authentication' (MFA)?

Answer: An authentication method requiring users to verify identity using two or more independent factors (something you know, have, or are)

MFA requires users to present at least two different types of credentials—such as a password plus a one-time code or biometric—making unauthorized access significantly harder.

What is stakeholder management in project management?

Answer: Identifying and communicating with individuals or groups affected by the project

Stakeholder management in project management involves identifying all individuals or groups who are affected by the project, either positively or negatively, and then actively engaging and communicating with them. The goal is to understand their expectations, address their concerns, and ensure their support to contribute to the project's success. Effective stakeholder management is crucial for navigating project complexities and achieving desired outcomes.

What is a 'current state analysis' (as-is analysis) in business analysis?

Answer: A detailed examination of existing processes, systems, and capabilities to understand the baseline before making changes

Current state (as-is) analysis documents how things work today—processes, systems, data flows—to establish a baseline for identifying improvements.

What is the 'information overload' problem in knowledge management?

Answer: The state where an excess of information impairs decision-making and reduces knowledge workers' productivity

Information overload occurs when the volume of available information exceeds a person's capacity to process it, leading to decision paralysis, stress, and reduced effectiveness.

What is an Electronic Records Management System (ERMS)?

Answer: Software that manages the creation, use, maintenance, and disposition of electronic records in accordance with records management principles

An ERMS (also called EDMS) is software designed to apply records management principles—retention schedules, access controls, audit trails—to electronic records.

What is the 'personalization strategy' in knowledge management?

Answer: Focusing KM efforts on connecting people with experts rather than codifying all knowledge into documents

The personalization strategy emphasizes person-to-person knowledge sharing through mentoring, communities of practice, and expert networks, rather than relying primarily on documented knowledge.

What does 'vital records' refer to in a records management context?

Answer: Records essential for an organization to resume operations after a disaster

Vital records are those without which an organization cannot resume its critical functions following a disaster, such as financial records, contracts, and insurance policies.

What is a 'Business Continuity Plan' (BCP)?

Answer: A documented plan for maintaining or restoring essential business operations during and after a disruption

A BCP outlines the processes and procedures to ensure that critical business functions can continue during and after a disaster, minimizing downtime and data loss.

In project management, what is the scope of a project?

Answer: The specific objectives, deliverables, and boundaries of the project

The scope of a project defines all the work that needs to be done to deliver the project's product, service, or result. It encompasses the specific objectives, deliverables, features, functions, and boundaries of the project. Clearly defining the scope is crucial to prevent scope creep, ensure that the project team knows exactly what needs to be accomplished, and manage stakeholder expectations.

In enterprise information systems, what does SOA (Service-Oriented Architecture) enable?

Answer: Reuse of software services across different applications through standardized interfaces

SOA enables software components (services) to communicate over a network via standardized interfaces, promoting reuse and interoperability across enterprise applications.

What does 'version control' mean in the context of content management?

Answer: Tracking and managing changes to documents over time, maintaining a revision history

Version control tracks document revisions, allowing users to view change history, revert to previous versions, and understand what changed and when.

Which of the following is a primary benefit of using a relational database management system (RDBMS)?

Answer: It allows data to be stored in a structured format with predefined relationships

A primary benefit of using a relational database management system (RDBMS) is its ability to store data in a highly structured format using tables, rows, and columns. It allows for the definition of predefined relationships between these tables, ensuring data consistency and integrity through primary and foreign keys. This structured approach facilitates complex queries and robust data management.

What technique do business analysts use to identify all stakeholders who have an interest in a system or project?

Answer: Stakeholder analysis

Stakeholder analysis identifies individuals or groups affected by a project, assesses their interests and influence, and guides engagement strategies.

Which principle ensures that records are trustworthy and have not been altered?

Answer: Authenticity

Authenticity means a record is what it claims to be and has not been tampered with—it was created by the stated person at the stated time.

What is a data warehouse used for?

Answer: To integrate and analyze data from multiple sources

A data warehouse is a large, centralized repository specifically designed to store integrated data from various operational systems and external sources. Its primary purpose is to support business intelligence activities, reporting, and data analysis, rather than transactional processing. By consolidating historical and aggregated data, it enables organizations to gain comprehensive insights and make strategic decisions.

Under the US Federal Information Security Management Act (FISMA), what are federal agencies required to do?

Answer: Develop, document, and implement an information security program to protect federal information and systems

FISMA requires federal agencies to develop and maintain a comprehensive information security program, undergo annual independent evaluations, and report to NIST and OMB.