EAC Technology & Digital Tools Flashcards
6 cards from real EAC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 EAC Technology & Digital Tools flashcards as text
Which Microsoft Office application is most commonly used by executive assistants to manage complex scheduling and meeting coordination?
Answer: Microsoft Outlook
Microsoft Outlook is the industry-standard tool for managing calendars, scheduling meetings, and coordinating executive schedules.
When setting up a video conference for an executive, what is the most critical technical step to perform before the meeting?
Answer: Test audio, video, and screen-sharing functionality in advance
Testing all technical components before the meeting ensures seamless execution and prevents embarrassing technical failures during the executive's call.
What is the primary purpose of using a document management system (DMS) in an executive office?
Answer: To store, organize, retrieve, and control access to digital documents efficiently
A DMS centralizes document storage with version control and access permissions, ensuring secure and efficient document retrieval for executives.
An executive assistant needs to share a large confidential presentation with board members securely. Which method is most appropriate?
Answer: Use an encrypted, password-protected cloud sharing link with restricted access
Encrypted, password-protected sharing links ensure only authorized recipients can access confidential board materials.
Which type of software is most useful for an executive assistant tracking multiple projects and their deadlines simultaneously?
Answer: Project management software such as Asana or Monday.com
Project management software provides visual task tracking, deadline management, and collaboration features essential for monitoring multiple concurrent projects.
What does 'cloud storage' primarily offer an executive assistant compared to local hard drive storage?
Answer: Accessible-from-anywhere storage with automatic backup and easy sharing
Cloud storage allows executive assistants to access files from any device and location while providing automatic backups and simplified file sharing.